Eagle Project Checklist
q
You need to talk to
leaders about possible projects.
q
Track your time and
volunteers’ time from day 1.
q
Save any handwritten
notes, drawings, receipts, etc. for project notebook.
q
Get your project
verbally approved by your mentor, Scoutmaster and Committee Chair.
q
You need a 3-ring
binder
q
Everything in the
notebook should be in page savers.
q
Download the word
document Eagle Scout Project Book.doc from the troop website. Add information to the appropriate
place in the word document as you plan and carry out the project. (Make sure
signature pages are on a page by themselves.)
q
Print the Eagle Scout
Project Checklist from the troop website and put it in the notebook
q
You need a cover sheet
under the front clear cover of the notebook
Plan the project using
the Word document:
q
Include the project
details. Write it, as you would
describe it to someone face to face.
q
Describe the present
conditions
q
Include your plan for
how you will carry out the project
q
Include how you will
fund the project.
q
Include a time schedule
for carrying out the project
q
Describe how who will
help carry out the project
q
Include any special
safety precautions.
q
Make a materials list
and enter it in the document.
q
Make a tools list and
enter it in the document.
q
Complete the above
project planning steps, printout the document, put the document in the notebook
in page savers, and review the notebook with your mentor.
q
After the mentor
approves the project notebook, get the project approved and signed by
Scoutmaster, Committee Chairperson and the organization representative.
Now:
q
Now, call the district
advancement representative (Mr. Darryl Lancaster) to meet and approve the
project.
After the Project is
approved and Before scheduling the project workday:
q
Plan the steps to
carryout the project.
q
Update the log of your
time as you work on the project
q
Review the plans,
material list, and tools list with you mentor
q
After you mentor has approved the materials list, tools list, and project plan:
q
Schedule your project. Confirm with the Scoutmaster that it
doesn’t conflict with other troop activities and verify that the date does not
conflict with the organization’s activities.
q
You
will invite adult T-618 scout leaders to your project.
q
If you need adults to
do specific tasks for the project or bring specific tools to the project, ask
them as soon as you schedule the project so that they have time to prepare for
the project.
q
Two or three weeks
before the project, prepare an announcement for the troop.
q
Call the Scoutmaster
two or three weeks before the project to remind him to send out an email
reminder about the project.
q
Announce the project
during announcements at two or three different troop meetings. Also ask for and sign up
volunteers at these troop meetings
q
Make a handout and give
a verbal announcement to the troop.
Include time, place or map, what to wear or bring, if lunch is provided.
q
Organize your
volunteers. Make a list and call
them a week before and again the day before the project.
q
During the week(s)
before the project use the materials and tools list to gather all the needed
items
q
Take before
photographs.
q
Plan how you will
provide water/drinks and food for your volunteers.
q
Prepare a sign in list
for your volunteers to check in and out at the project.
q
Plan how you will
organize your volunteers on the day of the project.
On the day of the
project:
q
The day of the project,
gather the volunteers and discuss the safety precautions.
q
Take during photos of
you displaying leadership. (designate a person(s) to take pictures. Take a lot more pictures than you
plan to use. Approx 50-60)
q
Show (in photos)
leadership skills during the development and execution phases of the project.
q
During the project you
should organize the work and provide direction to everyone (adult and youth)
working on the project. You can seek
advice from others (adult or youth) at any time to get other opinions.
q
Finish the table of
your time spent on project and volunteers time
q
Include any changes in
the section for changes in your document.
q
Include pictures with
typed captions showing the before, during and after. These pictures and captions should
tell the story of how the project progressed.
A person not involved with the project will know the progress from
beginning to end by looking at the pictures.
q
Include any handwritten
notes, drawings, receipts, etc. at the end of the book.
q
Have the mentor review
the project book.